Administrative Officer – Côte d'Ivoire

About the role

The World Vegetable Center is seeking an Administrative Officer to support a new five‑year program in Côte d'Ivoire that aims to strengthen the vegetable and potato seed sector. Based in the country, the officer will work closely with the Program Country Lead, the local host organization, and the regional office in Benin to ensure smooth administrative operations.

Key responsibilities

• Manage correspondence, filing systems, records, and office supplies.
• Coordinate meetings, workshops, travel arrangements, and logistics for program activities.
• Assist with budget preparation, process payments, track expenses, and prepare donor‑compliant financial documentation.
• Support procurement processes, maintain inventory records, and ensure compliance with donor and organizational policies.
• Maintain accurate documentation for audits, donor reviews, and reporting requirements.
• Assist with staff onboarding, timesheets, leave records, and personnel files.
• Communicate with staff, partners, vendors, government agencies, and donors as needed.
• Perform any additional duties assigned by the Country Lead to facilitate program implementation.

Required profile

• Bachelor’s degree in Business Administration, Public Administration, Management, Finance, or a related field.
• Previous experience in administration, project support, or operations.
• Knowledge of donor regulations and reporting requirements is an advantage.
• Fluency in English and French.

Required skills

• Microsoft Word
• Microsoft Excel