Senior HR Administration Associate

About the role

The Senior HR Administration Associate manages and coordinates HR administrative activities across the employee lifecycle, ensuring accurate personnel records, timely payroll processing, and compliance with labour legislation in Côte d’Ivoire. The role works closely with Finance, Legal, external service providers and Group entities to maintain data integrity and improve HR processes.

Key responsibilities

• Manage onboarding, employee movements and departures, preparing contracts, amendments and related documents.
• Coordinate payroll variables, review statements and ensure corrections, while handling tax and social security filings with DGI and CNPS.
• Administer leave, absences and benefits enrollment, including health insurance and supplementary retirement plans.
• Maintain HR data in BambooHR, ensure consistency with payroll, and produce dashboards on headcount, movements and leave.
• Oversee lease contracts, staff housing and vehicle rentals, tracking deadlines, payments and compliance.
• Support budget preparation, purchase requests and invoice verification in Sage X3, collaborating with Finance and Procurement.

Required profile

• Bachelor's degree in Human Resources, Business Administration, Accounting or related field (Master's a plus).
• Minimum 4 years of experience in HR administration, payroll coordination and personnel management.
• Knowledge of Côte d’Ivoire labour legislation and social security obligations.
• Experience in an international, industrial or energy environment is advantageous.

Required skills

• Proficiency with BambooHR HR system.
• Familiarity with Sage X3 for procurement and invoicing.
• Advanced Microsoft Excel skills for reporting and data analysis.
• Fluency in French and English, both written and spoken.