Assistant(e) de direction et commerciale

About the role

The company is looking for a versatile Assistant who will support both the management team and the commercial department. The role combines administrative, secretarial and sales‑related tasks to ensure smooth daily operations and effective client management.

Key responsibilities

• Answer telephone calls and welcome visitors in person.
• Draft and manage tender documents, quotations, invoices and official correspondence.
• Maintain and update the company’s website and email communications.
• Handle prospect and client databases for Côte d’Ivoire and Guinea, including portfolio management and follow‑up.
• Conduct debt collection and manage receipt of execution certificates.
• Organise the executive agenda, schedule meetings and prepare minutes.
• Process incoming and outgoing mail, scan and archive documents (paper and digital).
• Create and format various documents such as reports, invitations and internal communications.
• Prepare dossiers, manage supplier cards and order office supplies.
• Support the direction during absences and act as interim manager when required.

Required profile

• Understanding of general organisational structures and administrative procedures.
• Strong written communication skills and proficiency in business correspondence.
• Knowledge of standard office management techniques and secretarial practices.

Required skills

• Proficiency with Microsoft Word, Excel and PowerPoint.
• Ability to use telephone, fax, electronic agenda and other office communication tools.