Vehicle Registration Specialist / Fleet Administration Specialist

About the role

An experienced and detail-oriented Vehicle Registration Specialist is sought to manage and execute vehicle registration and licensing procedures so that all vehicles comply with legal and regulatory requirements. The role covers end-to-end documentation, coordination with external authorities and internal stakeholders, and keeping all permits and certificates valid.

Key responsibilities

• Handle end-to-end vehicle registration, licensing, inspection and compliance procedures, and maintain registration certificates, inspection certificates, insurance policies, CPC permits and other operational licenses.
• Liaise with government authorities, regulatory agencies and external partners to complete registration accurately and on time, and ensure vehicles meet legal requirements before deployment.
• Follow established procedures, identify process gaps and recommend improvements, and keep accurate records in line with company policy and law.
• Monitor validity and expiration dates of inspections, insurance, permits and licenses, coordinate renewals, and keep physical and digital records and tracking systems up to date.
• Prepare periodic reports on registration status, compliance tracking and renewals, and coordinate with Operations, Legal, Finance, Procurement and other departments.
• Support audits, inspections and regulatory reviews by providing complete and accurate documentation.

Required profile

• Bachelor's degree in Business Administration, Transportation, Logistics, Law or a related field.
• Minimum 3-5 years of experience in vehicle registration, licensing, fleet administration, government liaison or similar operational compliance roles.
• Good understanding of regulations on vehicle registration, inspection, insurance and transportation compliance.
• Experience working with government agencies and regulatory authorities is preferred.

Required skills

• Strong organization, attention to detail and accuracy.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Good communication and stakeholder management skills.