Operations Assistant

About the role

AethexAI is seeking an Operations Assistant to support daily execution of its local operations in Abidjan. The role focuses on data‑related projects and the smooth running of the office, requiring strong organization and the ability to juggle multiple priorities.

Key responsibilities

• Coordinate data collection, annotation, transcription and related projects.
• Communicate daily with data partners, annotators, contractors and vendors, ensuring follow‑ups and timely deliverables.
• Assist in recruiting, onboarding, scheduling and managing temporary operational teams.
• Track project volumes, deadlines, productivity, costs and quality metrics.
• Maintain accurate spreadsheets, trackers, documentation, invoices and operational records.
• Support quality‑control processes and raise issues when needed.
• Oversee day‑to‑day office operations, including supplies, vendor relations, logistics and administrative tasks.
• Provide scheduling and coordination support to internal teams.
• Identify operational bottlenecks early and help resolve them quickly.

Required profile

• Previous experience in operations, administration, project coordination, data operations or a similar role.
• Fluent professional French and English.
• Excellent organizational and time‑management abilities.
• Ability to coordinate multiple people, partners and projects simultaneously.
• Strong attention to detail and independent follow‑through.
• Good analytical, problem‑solving and communication skills.

Required skills