Admin Assistant 1

About the role

The Church seeks to build teams that reflect the diverse perspectives and backgrounds of its global membership. This Admin Assistant 1 position provides intermediate-level administrative support to one or more leaders and/or functional teams, helping them in their work of salvation and exaltation. The employee works under general supervision and handles moderately complex issues. The posting is full-time, regular, and open in Abidjan.

Key responsibilities

• Compile data from various sources to prepare memos, documents, reports, spreadsheets (with charts and graphs) and presentations
• Research, analyse information and make recommendations; take meeting minutes and manage meeting documentation
• Schedule meetings and appointments and maintain calendars using computer apps and software
• Make travel arrangements and support projects, programmes or processes
• Answer moderately complex telephone and email requests
• Assist with p-card reconciliation and other basic budget activities
• Support lower-level employees through training and/or mentorship
• Other duties as assigned

Required profile

• 2 years of any combination of related experience, or progress towards or completion of a relevant university (post-secondary) degree or an industry-recognised certification
• Solid administrative support working knowledge
• Ability to communicate professionally in writing and verbally
• Ability to organise and prioritise work, follow instructions and work with discretion, confidentiality and integrity
• Physical ability to sit for long periods, move around the office and use computer equipment

Required skills

• Intermediate use of Microsoft Office and other software: scheduling appointments, creating and analysing spreadsheets, preparing presentations, taking notes and minutes, updating Word documents
• Operating and maintaining standard office equipment
• Problem solving and decision making for moderately complex issues