Administrative Assistant – Operations Support

About the role

The Administrative Assistant will ensure smooth coordination of operational and administrative activities that support the Operations function across the Group. You will act as a communication hub, help drive cross‑functional initiatives, and use modern digital tools to boost efficiency.

Key responsibilities

• Manage departmental calendars, schedule operational reviews, site visits and governance meetings, and follow up on decisions and action items.
• Organise domestic and international travel, including mine site visits, visas, and cross‑border arrangements; prepare agendas and meeting minutes.
• Support monitoring of operational performance indicators, prepare reporting materials and assist with cross‑functional projects.
• Leverage authorised AI tools to automate document preparation, summarise technical reports and improve administrative processes.
• Facilitate communication between Operations teams, site leadership, corporate functions and external stakeholders.
• Handle strategic and sensitive information with absolute discretion, complying with public‑company obligations.

Required profile

• Higher education qualification (Bachelor’s or Master’s) in Executive Assistance, Business Administration, Management or a related field.
• 5–8 years of proven experience in administration, business coordination, executive office support or operational coordination within a multinational environment.
• Fluent bilingual proficiency in French and English (written and spoken) is mandatory.
• Understanding of industrial operations and the ability to work with senior‑level stakeholders.

Required skills